After 30 years led by its founder, the organization has made a leadership transition and is now led by two Co-Directors who have served as Deputy Directors of CRE for a number of years. The Co-Directors are looking for an energetic and conscientious Executive Assistant to support both of them in their management of a full range of activities in program and operations. The Executive Assistant will play a key role as the initial point of contact for staff, board and all external stakeholders and will be responsible for helping to coordinate and organize the work, materials and schedules to support each Co-Director in her respective areas of responsibility, including program planning and oversight, development and marketing, internal operations and Board support.
Community Resource Exchange (CRE) is a New York City-based nonprofit management consulting firm that helps nonprofit organizations become stronger and more effective in advancing social and economic justice. Through workshops and learning cohorts, one-to-one consulting relationships and coaching, CRE works to build the ability of nonprofit organizations to attract and manage their resources for results and to make informed decisions during challenging times. We assist organizations with financial management, board development, fundraising, planning, personnel management, leadership development and everyday problem solving, and we are committed to serving target organizations regardless of their ability to pay by arranging for third party payors for our services.
Specific Responsibilities:
- Serve as the point person for the Executive Office, for all internal and external inquiries and requests.
- Provide all necessary administrative support to the Executive Office, including:
- Coordinating the schedules of the Co-Directors
- Organizing the flow of all materials going into and out of the Executive Office, assisting with both hardcopy & electronic filing, correspondence and dissemination of materials
- Providing support in the preparation and follow-up of meetings with Management Team, staff and board, as well as clients, funders and other external stakeholders
- As needed, assist with preparation of reports, presentations, minutes and other print and electronic communications
- Provide coordination and administrative support to CRE’s Management Team, as needed, including scheduling of meetings, preparation of agendas, occasional meeting notes and follow-up activities.
- Coordinate the operations of CRE’s Board of Directors, including:
- Managing communications with the leadership and members of CRE’s Board of Directors
- Scheduling and coordinating preparation of materials for quarterly meetings of the Board and meetings with Board committees and individual members
- Providing administrative support to the Board of Directors, as needed.
- Extend the ability of the Co-Directors to accomplish tasks by providing programmatic support, including research, coordination of specific projects, reporting, and interface with staff and external stakeholders during project implementation. For example, currently, the Executive Office is engaged with a group of volunteer consultants who donate their time and expertise to nonprofits. The Executive Assistant would manage CRE’s relationship with this group and coordinate internally to engage other staff members in the work.
- Serve as a member of the Development Team and carry out assignments as assigned by the Co-Directors in conjunction with the Director of Development.
- Provide back up and support, as needed, to the Front Desk staff and Program Assistants, assuring coverage during staff absences and pinch hitting during busy periods.
Essential skills:
- Superior writing and highly professional communication skills.
- Strong interpersonal skills, including politeness, tact and grace, while dealing with a range of players and personalities.
- High proficiency in Microsoft Word, Excel, PowerPoint, and Google Apps a must.
- Ability to troubleshoot and problem-solve.
- Ability to manage a portfolio of programmatic and administrative work effectively – to project manage, multi-task and prioritize - with confidence, judgment and an attention to details.
- Strong analytical skills, research skills
Personal qualities:
- Interest in and commitment to CRE’s mission.
- Highly organized, reliable, thoughtful.
- Demonstrates personal initiative, independent reasoning, and motivation for high performance.
- Comfortable interfacing with public officials, funders, donors, and other executives.
- Good judgment and discretion in handling issues inherent to the Executive Office.
- Able to anticipate needs, problem solve, act quickly.
- Friendly personality, flexible, willing to help out when needed, committed to collaborating with and supporting others.
Requirements:
- College degree minimum.
- At least 3 - 4 years of work experience supporting administrative and project management activities.
- Sense of humor.
- Strong references.
To Apply:
We strongly recommend you submit a cover letter outlining why you think you might be a good fit for this job in addition to your resume, two references and salary requirements.
By E-mail – execassistant@crenyc.org or
By Fax – 212-616-4994 or
By Mail – Attn: Exec. Assistant Search, 42 Broadway, 20th Floor, New York, NY - 10004
CRE is an equal opportunity employer
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